DOD SBIR/STTR Training & Advocacy
 

Proposal preparation is a valuable skill. However, it takes time to master. The purpose of these resources is to provide you with tips to complete registration requirements and prepare a responsive proposal.

 

Registration and Eligibility Checklist

Use this as a quick guide and checklist for SBIR/STTR eligibility and minimum registration requirements. Access our Tip Sheet on this subject by clicking HERE.  The U.S. Small Business Administration also has a tutorial available by clicking HERE.

INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR)

For companies working with the Department of Defense or developing commercial products with potential defense applications, it is important to understand the International Traffic in Arms Regulations (ITAR) and the Expert Administration Regulations (EAR). This course provides insight into both and is intended to help you avoid costly penalties, imprisonment and debarment that could result from ignorance of these laws. To access, click HERE - clicking this link will redirect you to reference material provided by the U.S. Small Business Administration.

ANIMAL AND HUMAN SUBJECTS PROTECTION

The objectives of this course are to provide a general overview on the various statutes/regulations/policies governing the use of animals and recombinant DNA as well as the protection of human subjects during government sponsored research. To access, click HERE - clicking this link will redirect you to reference material provided by the U.S. Small Business Administration.

DOD SBIR/STTR APPLICATION PROCESS

Each year, the services and defense agencies within the DOD (commonly referred to as DOD Components) issue three SBIR BAAs and three STTR BAAs describing their R&D needs and inviting small businesses to submit proposals. The DoD typically publishes an average of 600 topics (total) every year, from which 2,500 Phase I and Phase II awards are made. Access our Tip Sheet on this subject by clicking HERE.

HOW TO PREPARE A RESPONSE TO A SBIR TOPIC

The DoD typically funds 1 in 10 Phase I proposals – two contracts per topic. Government personnel and Subject Matter Experts are responsible for evaluating proposals; it is possible that they may not award any contracts for a topic if they are not impressed by any of the submissions. Access our Tip Sheet on this subject by clicking HERE.

DoD Proposal Preparation BASICS

During any of the three BAA periods, companies may submit a proposal that fulfills any given topic from participating DOD components. The DOD has general instructions for this process, but the specific DOD components may have their own requirements as well. Once you have selected a topic, it is important to follow both the DOD instructions as well as the component specific instructions.  Access our Tip Sheet on this subject by clicking HERE.

HOW TO WRITE YOUR TECHNICAL VOLUME

One of the most important parts of preparing your project proposal is writing a technical volume that is fully responsive to the Solicitation.The technical formatting within the document is just as important as the content of the technical volume itself, so be sure to adhere to all guidelines.  Access our Tip Sheet on this subject by clicking HERE.

 

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UNDERSTANDING THE DOD TECHNICAL AND COST VOLUMES

One  of  the  most  important  parts  of  preparing  your  project  proposal  is  writing  a  technical  volume  that  is  fully responsive to the Solicita-tion.The technical formatting within the docu-ment is just as important as the content of the  technical  volume  itself,  so  be  sure  to  adhere  to  all  guidelines.  Access our Tip Sheet on this subject by clicking HERE

COST CONSIDERATIONS

Indirect rates calculate the portion of your business’ total indirect costs (IDC) that will go toward supporting your SBIR/STTR. This rate is how you cover the general costs of being in business and includes expenses such as rent, utilities, and supplies. Access our Tip Sheet on this subject by clicking HERE

HOW TO PREPARE A BUDGET

A complete proposal must include both a technical and costs proposal. While the budget isn’t an evaluation factor, it’s meaningful for both reviewers and your business. Access our Tip Sheet on this subject by clicking HERE.

PREPARING A RESPONSIVE PROPOSAL

Proposal preparation is a valuable skill. However, it takes time to master. The purpose of this course, developed by the U.S. Small Business Administration, is to provide you with tips for preparing a responsive proposal to solicitation guidelines provided by those federal agencies that have Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs. The tutorials offered in this module include: Understand the Proposal Evaluation Criteria; Develop a Proposal Preparation Schedule; Building a Winning Team; Using Consultants & Subcontractors to Enhance Your Team; When the Agency Clearly Defines the Problem, and; Phase I Commercialization Plans. To access, click HERE - clicking this link will redirect you to reference material provided by the U.S. Small Business Administration.

STATES SERVICE PROVIDERS

Preparing a Phase I SBIR or STTR proposal can be a formidable task, especially if this is your first attempt. To overcome these obstacles, small business should take advantage of services offered at the state, local, and federal level. The purpose of this course is to help you locate state service providers that offer Phase 0 services and which can provide other sources of assistance to help nurture and grow your business. To access, click HERE - clicking this link will redirect you to reference material provided by the U.S. Small Business Administration.